PF & ESIC Compliance Service
Complete Provident Fund and ESI compliance for your business — registration, monthly ECR filing, challan payment, annual returns, and employee support. Stay 100% compliant without lifting a finger.
PF vs ESIC — Who Needs to Comply?
Both laws carry heavy penalties for non-compliance. Understanding applicability thresholds is critical for every employer.
Employees' Provident Fund (EPF)
Employees' State Insurance (ESIC)
Important: Once registered, you must continue compliance even if your employee count drops below the threshold. Non-compliance can lead to criminal prosecution, bank attachment, and personal liability of directors.
Complete PF & ESIC Services We Offer
From initial registration to ongoing monthly compliance and annual returns — we handle the full lifecycle.
PF Registration
One-TimeNew establishment registration on EPFO Unified Portal — get your PF establishment code within 3 working days
ESIC Registration
One-TimeESIC employer registration and generation of employee insurance numbers for all covered employees
Monthly PF ECR Filing
MonthlyPrepare and upload Employee Challan cum Return on EPFO portal every month before the 15th deadline
ESIC Monthly Challan
MonthlyCalculate ESIC contributions for all covered employees and ensure timely challan payment by 15th
Employee KYC & Aadhaar Linking
OngoingLink employee Aadhaar with UAN on EPFO portal — mandatory for ECR filing and PF withdrawal
Annual PF & ESIC Returns
AnnualFile annual PF return (Form 3A, 6A) and ESIC annual return to stay compliant with statutory requirements
PF Transfer Assistance
On-DemandHelp employees transfer old PF balances from previous employers via Form 13 on the EPFO portal
Inspection Support
On-DemandPrepare compliance records and provide documentation support during EPFO/ESIC inspection visits
Cost of Missing PF & ESIC Deadlines
These penalties apply even for a single day of delay. Outsourcing compliance ensures you never face these costs.
| Default Type | Delay Period | Penalty / Interest | Risk Level |
|---|---|---|---|
| Late PF ECR filing | Up to 2 months | 5% p.a. penal damages + 12% interest | MEDIUM |
| Late PF ECR filing | 2–4 months | 10% p.a. penal damages + 12% interest | HIGH |
| Late PF ECR filing | 4–6 months | 15% p.a. penal damages + 12% interest | HIGH |
| Late PF ECR filing | 6+ months | 25% p.a. penal damages + 12% interest | CRITICAL |
| ESIC challan delay | Any period | 12% simple interest on dues | MEDIUM |
| Non-registration (PF) | N/A | Criminal prosecution + ₹10,000 fine | CRITICAL |
* EPFO can also attach bank accounts and recover dues directly. Directors can face personal liability under Section 14B.
How PF & ESIC Compliance Works
From registration to ongoing monthly filings — we manage everything
Share Business & Employee Details
WhatsApp us your business registration documents, employee list with salary details, and existing PF/ESIC codes (if any) — we assess applicability instantly
Registration Completed
We register your establishment on EPFO and ESIC portals, generate employee UANs and insurance numbers, and share all credentials with you
Monthly Filings Done
Every month by the 15th — PF ECR uploaded, ESIC challan paid, employee contributions reconciled, and confirmation shared on WhatsApp
Annual Returns & Support
Annual PF/ESIC returns filed, employee KYC maintained, PF withdrawal/transfer requests processed, and inspection support provided as needed
Free consultation • No advance required • Expert reply in 5 min
What You Get with Our Service
Complete compliance coverage — from registration to annual returns and employee support.
PF & ESIC Compliance Plans
Monthly retainer pricing based on employee count. No hidden charges.
Starter
- PF & ESIC registration
- Monthly PF ECR filing
- ESIC challan payment
- Employee UAN generation
- Aadhaar-UAN KYC linking
- WhatsApp support
Growth
- Everything in Starter
- Annual PF & ESIC returns
- PF withdrawal assistance
- PF transfer (Form 13) support
- Multi-branch compliance
- Employee query handling
- Priority WhatsApp support
Enterprise
- Everything in Growth
- Inspection support
- Compliance audit report
- Contractor / third-party labour PF
- Bulk UAN generation
- ESIC IP card assistance
- Dedicated compliance manager
More than 500 employees? WhatsApp us for a custom enterprise quote
Frequently Asked Questions
Everything you need to know about PF & ESIC compliance.
Frequently Asked Questions
PF (Provident Fund) registration under the Employees' Provident Funds and Miscellaneous Provisions Act, 1952 is mandatory for establishments employing 20 or more employees. Once registered, even if employee count drops below 20, you must continue PF compliance. Voluntary registration is also possible for smaller establishments.
ESIC (Employees' State Insurance Corporation) registration is mandatory for establishments in notified areas employing 10 or more employees whose monthly gross salary is ₹21,000 or less. The wage ceiling for ESIC coverage is ₹21,000/month (₹25,000 for persons with disability).
Employee contribution: 12% of basic salary + DA. Employer contribution: 12% of basic salary + DA (split as 3.67% to EPF and 8.33% to EPS). Additionally, employer pays 0.5% towards EDLI (Employee Deposit Linked Insurance) and 0.5% towards EPF admin charges. So the total employer cost is approximately 13% over basic salary.
Employee ESIC contribution: 0.75% of gross salary. Employer ESIC contribution: 3.25% of gross salary. Total ESIC contribution: 4% of gross salary. This applies only for employees earning ₹21,000/month or less in gross salary.
PF ECR (Electronic Challan cum Return) is the monthly statement uploaded to the EPFO Unified Portal that contains employee-wise PF contribution details. It must be filed and payment made by the 15th of every following month. For example, May's ECR must be filed by June 15th. Late filing attracts interest at 12% per annum.
ESIC-registered employees and their dependents get: free medical treatment at ESIC hospitals/dispensaries, sickness benefit (70% of wages for up to 91 days), maternity benefit (100% wages for 26 weeks), disability benefit, dependent benefit in case of death due to employment injury, and funeral expenses. These are significant welfare benefits for the workforce.
Delayed PF filing attracts penal damages of 5%–25% of arrears (depending on delay period) plus 12% p.a. interest. ESIC delay attracts 12% simple interest. Both authorities can initiate recovery proceedings and attach bank accounts. Directors can be personally liable. Timely filing is critical to avoid these costs.
Yes. EPFO has made Aadhaar-UAN (Universal Account Number) linking mandatory. Employees whose Aadhaar is not linked to their UAN face restrictions — employers cannot file ECR for them and they cannot withdraw PF. We help collect employee KYC documents and complete Aadhaar linking on the portal.
Yes. Through the EPFO Unified Portal, employees can transfer their old PF account balance to the new employer's account using Form 13 online. The UAN remains the same across all employers. We assist employees with PF transfers and ensure the process is completed smoothly.
Our PF & ESIC compliance service starts at ₹1,499/month for up to 20 employees (monthly ECR + ESIC challan + basic compliance). For 21–100 employees it is ₹2,999/month and for 101–500 employees ₹5,999/month. Registration-only packages are also available. WhatsApp us for a custom quote.
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Get Your PF & ESIC Compliance Sorted Today
WhatsApp us — we assess your compliance status for free and get started within 24 hours.