Offer Letter & Appointment Letter Drafting

An offer letter is issued before the employee joins — it outlines the job offer, role, CTC, and joining date, and is conditional on document verification and background checks. An appointment letter is issued after the employee joins and confirms their employment — it is a binding legal document that includes detailed terms and conditions, policies, and obligations. Both are important HR documents.

An offer letter becomes a binding contract once the candidate accepts it (signs and returns it). However, it is typically conditional — subject to document verification, background checks, and the candidate's ability to join. Our offer letters include appropriate conditional clauses to protect the employer while clearly communicating the offer terms.

You need to provide: candidate's full name, designation, department, reporting manager, CTC and salary breakup (basic, HRA, allowances), joining date, work location, probation period, notice period, working hours, and any special terms (relocation allowance, signing bonus, etc.). We guide you through each point if you are unsure.

Standard delivery is within 24 hours of receiving all required details. For urgent requirements, we offer same-day delivery (within 4–6 hours) under our Express plan. We understand that hiring timelines are tight, so we prioritise quick turnaround.

Yes. We customise every letter with your company name, registered address, CIN (if applicable), and branding tone. We deliver the document in Word format so you can print it on your official letterhead and add your company logo and signature. We can also incorporate your existing HR document style if you share a sample.

Yes. We draft offer letters for full-time employees, part-time staff, interns, contractual workers, and consultants. Each document is tailored to the nature of the engagement — internship letters mention stipend and duration, consultant agreements cover scope of work and payment terms.

We offer 2 free revision rounds on every document. If you need more revisions due to significant scope changes, a small additional charge applies. Most clients approve the letter within 1 revision. We want you to be completely satisfied with the final document.

Yes. Our Bulk Hiring plan is designed for companies hiring multiple employees simultaneously. Share an Excel sheet with all employee details and we draft individual letters for each employee — with volume discounts applicable for 5+ letters.

A comprehensive appointment letter should include: job title and description, compensation and benefits, joining date and work location, probation period and confirmation process, leave policy, working hours, notice period (both sides), confidentiality and IP ownership clause, code of conduct reference, termination conditions, and governing law. Our letters cover all these clauses.

Absolutely. All employee and company data shared with us is strictly confidential. We do not share any information with third parties. We sign an NDA with clients on request. Data is handled only by the HR expert assigned to your account.