Payroll Management Service — Salary Slips & Full Compliance

A complete payroll management service includes: monthly salary computation based on CTC, attendance, and leaves; individual salary slip generation; TDS on salary calculation and Form 24Q preparation; PF (EPFO) challan computation and filing support; ESIC challan (if applicable); professional tax deduction; year-end Form 16 (Part A + Part B) for all employees; and payroll register maintenance. Our service covers all of these — delivered entirely via WhatsApp.

EPF registration is mandatory for every establishment with 20 or more employees. Contribution is 12% of basic salary from both employer and employee. However, voluntary PF registration is possible even with fewer employees. Once registered, PF compliance is ongoing — monthly ECR (Electronic Challan cum Return) filing and challan payment by the 15th of every month. Non-compliance attracts damages at 5–25% of the due amount plus interest.

ESIC (Employee State Insurance Corporation) provides health and insurance benefits to employees. It applies to establishments with 10 or more employees where any employee earns ₹21,000 or less per month (₹25,000 for persons with disability). Contribution is 3.25% employer + 0.75% employee of gross salary. Challan must be paid by the 15th of the following month. Employees covered under ESIC get free medical care at ESI hospitals and dispensaries.

TDS on salary is calculated based on the employee's estimated annual income for the financial year. The employer estimates total salary income, deducts Section 80C investments, HRA, standard deduction (₹75,000), and other deductions declared by the employee. The resulting taxable income is then taxed at the applicable slab rate. This annual tax is divided by 12 and deducted monthly. Our payroll team handles this computation and ensures TDS is accurate throughout the year.

A standard salary slip includes: Employee name, designation, employee ID, month/year; Earnings — basic salary, HRA, special allowance, other allowances, incentives; Deductions — PF (employee share), ESIC (if applicable), TDS, professional tax, LOP (loss of pay for leaves); Net pay (take-home salary); Bank account details for payment reference; Employer details and authorized signatory. Our slips are professionally formatted and accepted by banks and institutions.

Both PF and ESIC challans must be paid by the 15th of the following month. For example, salary for April must have PF/ESIC deposited by May 15. For TDS on salary, the deposit is due by the 7th of the following month (30th April for March). Late payment attracts interest at 12% per annum for EPF and damages at 5–25% of the arrear amount. Our team prepares all challans in advance and reminds you before the due dates.

You can share attendance data in any format — an Excel sheet with present/absent days, a screenshot from your attendance software, or even a WhatsApp message listing leaves taken by each employee. We accept biometric reports, manual registers, or any format you maintain. Our payroll team will convert it to the required format and compute salaries including loss of pay, overtime, and incentives as applicable.

Yes. Our Enterprise plan supports multi-state payroll. Professional tax rates and slabs differ by state — Maharashtra, Karnataka, West Bengal, Tamil Nadu, and others have different monthly deduction amounts. We maintain state-specific tax tables and compute professional tax correctly for each employee based on their state of employment. PF and ESIC are centralized through EPFO/ESIC portals and uniform across India.

Form 16 is the TDS certificate for salary income, issued by employers to employees annually. It has two parts: Part A (generated from TRACES — shows quarterly TDS deducted and deposited) and Part B (prepared by employer — shows detailed salary breakup, exemptions, and deductions). Form 16 must be issued to employees by June 15 after the financial year ends. Employees use it to file their ITR. Failure to issue Form 16 on time can attract penalties for the employer.

Yes. Contractual, part-time, and gig workers have different payroll requirements. For contractual workers, TDS under Section 194C (1% for individuals) is deducted on payments above the threshold. Part-time salaried employees are included in regular payroll with pro-rated salary. Gig workers are typically paid as professional fees with TDS under Section 194J. We handle all categories and maintain separate records for compliance purposes.